Privacy Policy

Last updated: October 2026

1. Information We Collect

When you purchase VoiceScribe, we collect:

Email address (provided during checkout)
Order ID and transaction details (provided by Paddle)
Device identifier (generated locally for license activation)

2. How We Use Your Information

We use your information solely to:

Deliver your license key
Manage your subscription and activations
Respond to support requests

3. Speech Data

VoiceScribe processes audio locally on your device. No audio recordings or transcriptions are sent to our servers. All speech recognition is performed entirely offline using local AI models.

4. Browser Extension

The VoiceScribe browser extension (Chrome / Edge) captures the audio of a call tab (Google Meet, Zoom web client, Microsoft Teams web) only after you start it by clicking the extension or pressing its keyboard shortcut.

The captured audio, the call tab's title and the name of the microphone used by the call page are sent only to the VoiceScribe app running on your own computer (127.0.0.1). Nothing is sent to our servers or to third parties.
The extension can see the address and title only of Google Meet, Zoom and Microsoft Teams tabs, to recognise calls. It has no access to other websites.
If the VoiceScribe app is not running, the call audio is saved as a WAV file to your Downloads folder.
The extension stores only your microphone choice per call site, locally in your browser. It does not use analytics or tracking.

5. Crash Reports

If the VoiceScribe app crashes, it can send a crash report (a memory snapshot of the app, its version and your Windows version) to our server — only after you allow it, or automatically if you turn on "Send crash reports automatically" in the settings. Crash reports are used only to fix bugs. We keep at most the 500 most recent reports; older ones are deleted automatically.

6. Data Sharing

We do not sell your personal data. We share data with:

Paddle — payment processing and subscription management (Paddle Privacy Policy)

7. Data Retention

We retain your email and order information for the duration of your subscription plus 1 year for accounting purposes.

8. Your Rights

You have the right to access, correct, or delete your personal data. Contact us at [email protected] to exercise these rights.

9. Security

License data is stored in an encrypted PostgreSQL database. We use industry-standard security practices to protect your information.

10. Contact

Privacy questions? Contact us at [email protected]